Welcome to the
DocuWare User Conference

Value and Vision  

September 13-15, 2016
St. Louis MO

The User Conference is a gathering of the DocuWare community where you can get a fresh perspective from peers and team members on innovative and impactful ideas. There will be fun networking opportunities and educational breakout sessions on improving business processes and best practices in document management.

You’ll also be introduced to the current generation of DocuWare products and learn time-saving tips, handy tools and real-world applications that will help you make the most of DocuWare... every day. Rounding out the program, you’ll hear the latest trends in the Enterprise Content Management industry to help you gear up and be prepared for the future.

Who Who Should Attend?

This conference is for business process leaders, operations managers, system administrators, and anyone using DocuWare. The sessions will provide content for all levels of expertise from novice to the experienced user. You will leave with new insight and practical knowledge you can put to good use right away. Attend for your company, attend for your career.


Tuesday, September 13
The User Conference begins at 4:00pm with a welcome reception, general session of speakers, and a dinner where you can meet and get to know other DocuWare users.

Wednesday, September 14
The day begins with breakfast followed by breakout sessions and ends with a networking dinner. The sessions are listed below. Please note that on the Registration Page you will be asked to select 7 sessions plus 1 of the Best Practices Labs.

Thursday, September 15
The last day begins with breakfast followed by informative and interactive discussion groups, closing with lunch at noon. We will provide a Grab and Go lunchbox if you need to catch an early flight or stay and network for lunch.

Breakout Sessions
On the registration page, you will be asked to select 7 sessions plus 1 Best Practices Lab. Note the titles so you will have them ready for when you complete the Registration page.


Human Resources
HR is a big job! It's one of the most paper intensive departments at every organization. Attend this session and learn how to streamline the interview to onboarding process, securely capture and share employee-related documents via the web, centrally maintain employee records throughout the employment lifecycle and implement a disaster recovery plan to ensure business continuity.

We understand the pressure you're under to improve cash flow and lower expenses. Attend and get an understanding how to shorten the purchase-to-pay cycle by automating invoice approval, 3-way matching and other AP processes, increase early payment discount opportunities, and efficiently share files for stress free audits.

Contract Management
Contracts drive business whether it is made with a customer, vendor, partner or employee. This session will share how optimal handling of contracts in a digital format can help you streamline the process with accuracy, consistency, and transparency to eliminate risk and avoid delays.

Email Management
Love it or hate it, email is how most of us do business. Attend this session to learn how to store all email centrally, find any email or attachment with the click of a mouse, and increase legal security. You can avoid email 'silos' and non-compliant email storage.


This lab is designed for the DocuWare User.
By attending this lab you'll experience some of the fundamental features to make your daily work with DocuWare easy and fun. Learn the different methods of searching, storing, importing, scanning and more. Increase your usage adaption with knowledge.

This lab is designed for the DocuWare Power User.
By attending this lab you'll experience the more advanced product training which will cover file cabinet configuration, permissions, dialogs, lists, and more.


Cloud Compliance Practices
Attend and hear general background on compliance issues and how DocuWare is part of the solution. This session will look at SOC2 (Cloud Security).

HR Compliance Practices
This session will look at the compliance issues facing every organization around HR documentation.

Plan a Seamless Migration from Fortis to DocuWare
It’s DocuWare 101 for migrating from Fortis to DocuWare. Learn new terminology and find out how to customize DocuWare’s user interface to your specs. We’ll cover best practices for running Fortis and DocuWare in parallel during a phased migration. You’ll also see how easy it is to test drive DocuWare with your own Cloud account.

How to HOW TO

Integrate DocuWare with Other Business Applications
The possibilities are virtually endless when you integrate DocuWare with your other business applications. Now you can find information from within your familiar programs without any programming needed. Attend and be introduced to DocuWare Connect to Outlook, DocuWare Smart Connect, DocuWare Import, and DocuWare Printer. With integrations you can do much more than just store and retrieve documents.

Scale Big
When many departments are using your document management solution, you can optimize your entire organization. This class is designed for advanced technical System Administrators. Attendees will get an overview of how to set up scalable and high availability DocuWare systems. We will discuss various examples that explain application server load balancing and high availability using a load balancing proxy. We will also be sharing experiences of high availability implementations operating in the DocuWare Cloud systems.

Digitizing Business Processes
Increasing productivity, efficiency, and transparency is easy when you automate your daily business processes. Attendees will learn how to analyze processes and formulate a game plan on how to move from labor intensive paper-based processes to efficient digital-based workflows. Save time and money through automationwhile giving your team the tools they need to get the job done with less frustration.

Location / Hotel

Conveniently located downtown, the Hyatt Regency St. Louis hotel is a great location offering the perfect setting for learning and networking. The Hyatt is directly across from the iconic Gateway Arch.

Hyatt Regency St. Louis
at the Arch

315 Chestnut Street
St. Louis MO 63102
Telephone: (314) 655-1234

Hyatt Regency St. Louis at the Arch
Hyatt Regency St. Louis at the Arch
Hyatt Regency St. Louis at the Arch
Hyatt Regency St. Louis at the Arch

Hotel Reservations

The hotel discounted room block is now closed. With the deadline past, please contact the hotel directly for reservations. You may also visit http://explorestlouis.com.

Local Transportation

Airport: Lambert Field International (STL)

Taxi service: approximately $40 one way

MetroLink Train: $4.00 from the airport, the stop is 2 blocks from the hotel.

Go Best Shuttle – Shared ride service/airport transportation: reservations are strongly recommended but not required for this airport shuttle. Click here or call (877) 785-4682. The cost is $25 per person one way or $45 roundtrip.

Parking: Valet Parking is onsite and available for $36.00 per day with in/out privileges. Self-parking options are available adjacent to the hotel at $26.00.


Online registration ended August 12th.

For all inquiries, please contact Mary Williams at Mary.Williams@docuware.com or (845) 563-9045 ext. 221.

Participation fee

Register before July 1, 2016 - $445.00 per person

Register on or after July 1, 2016 - $495.00 per person

This per person fee applies to any number of registrants per company.

Cancellation policy
You may cancel your registration at no charge up until August 12th. Between August 12th and September 12th, 50% of the registration fee is refundable. In case of a no-show without cancellation, registration fees are non-refundable.


Question: When should I arrive at the conference hotel?

Answer: The official User Conference agenda starts at 4:00pm on Tuesday, September 13th.

Question: What is the dress code?

Answer: Business casual.

Question: Who can I contact for general questions regarding the conference?

Answer: Please contact Mary Williams at (845) 563-9045 or (888) 565-5907 ext. 221 or email mary.williams@docuware.com.

Question: How do I cancel or amend my hotel reservation?

Answer: To cancel or amend your hotel reservation, please contact the hotel directly (314) 655-1234.

Question: What time does the conference end?

Answer: The conference ends at 12:00pm on Thursday, September 15th. We will be providing a networking lunch from noon until 1:00pm. If you need to leave for a flight, we will provide a Grab and Go lunchbox.

Question: What language will the conference be presented in?

Answer: This conference will be presented in English.

Question: Who can I contact for breakout and workshop questions?

Answer: Please contact Gary Sarlous at (845) 563-9045 or (888) 565-5907 ext. 205 or email gary.sarlous@docuware.com.

Question: How do I cancel my registration for the conference?

Answer: To cancel your conference registration, please email: kathy.muessig@docuware.com.